Attendance is a crucial component of academic success, program requirements, and personal and professional development. Students at Greystone College are expected to attend all classes regularly and punctually. This attendance policy is designed to encourage active participation in the learning process and ensure that students derive the maximum benefit from their academic experience.

ATTENDANCE REQUIREMENT

All students are required to maintain a minimum attendance rate of 80% for each course in which they are enrolled. This includes all classes, field trips, online study modules, and any other scheduled in-class and online class activities.

All absences and late arrivals are subtracted from the overall attendance on a daily basis. This approach ensures a transparent and accurate representation of each individual's attendance record.

Attendance policy does not allow students to be absent or arriving late solely due to work commitments. The college emphasizes that employment responsibilities are not valid justifications for non-compliance with attendance requirements. Students are encouraged to align their work schedules with academic responsibilities to maintain a balanced and conducive learning environment.

CONSEQUENCES OF NON-COMPLIANCE

Failure to meet the minimum attendance requirement may result in the following consequences:

1. Academic Consequences:
• Students who do not meet the minimum attendance requirement may be ineligible for makeup exams, assignments, or other opportunities to compensate for missed class content.
2. Disciplinary Action:
• Continued, unsubstantiated non-compliance may lead to academic probation or even dismissal from the program.
3. Course Retake
• Students who fail or are dismissed from the course due to poor attendance will be required to retake the course at a later date, subject to additional fees.

Students attending Greystone College Toronto or Vancouver

Greystone College Toronto and Greystone College Vancouver students who fail to meet the minimum attendance requirement of 80% will be subject to disciplinary actions, up to and including dismissal.

Students attending Collège Greystone Montreal

When a student's absences reach 20%, instructors are required to notify the Director, Greystone College Programs. If the student fails to provide acceptable documentation to justify the absences, the Director reserves the right to disallow the student from attending the course. Nonetheless, the student retains the privilege to submit assignments and take all examinations for the course.

REPORTING AND MONITORING

Instructors will regularly record and monitor attendance throughout the course. Students approaching maximum allowable absences will be contacted by their instructor and/or the Academic Department.

Students have the ability to track and monitor their attendance records through the Learning Management System (Moodle) and are responsible for ensuring that the records are accurate. In case of discrepancies, students should promptly communicate with their instructor.

Unplanned Absences

Students must email their instructor as soon as reasonably practicable in case of an unplanned absence. The unplanned absence can be due to unforeseen circumstances beyond the student’s control.

Planned and Extended Absences

If a student must be absent for an extended period, four (4) or more days, they must notify their instructor and the Academic Department at:

(Vancouver campus) Academic.Vancouver@greystonecollege.com

(Toronto campus) Academic.Toronto@greystonecollege.com

(Montreal campus) Academic.Montreal@greystonecollege.com

Missed assessments

To request permission for late submission of an assignment or deferred examination due to absenteeism, students are required to submit sufficient documentation to the Academic Department.

If a student does not submit sufficient documentation justifying their absence from an assessment, they will receive a grade of 0%.

Excused Absences

Students may be marked “excused” (E) only at the discretion of the Academic Department.

Acceptable documentation

Acceptable documents to excuse an absence from class include, but are not limited to, a valid medical certificate, a note from a healthcare professional, or official documentation from relevant authorities such as immigration or government agencies. These documents serve as a means to verify and validate the legitimate reasons behind a student's absence, ensuring transparency and accountability in the attendance record.

The Academic Department may authenticate or decline the acceptance of insufficient documents. Submission of fraudulent documents will result in disciplinary action.

Online classes (synchronous instruction)

Students are required to join their classes punctually and maintain their online presence throughout the session while keeping their cameras on. Those who remain logged in but are unresponsive to inquiries or have their cameras turned off will be marked as absent or late.

Students are not allowed to complete online course examinations without instructor invigilating and their cameras on. Should a student attempt to bypass this requirement, the grade for any attempted or completed assessment will be 0%.

Absenteeism due to internet connectivity will be recorded as absent or late.

International students with valid study permits must meet certain conditions to maintain their legal status in Canada, including the requirement to be actively pursuing studies by maintaining continuous enrolment at a Designated Learning Institution (DLI).

Under certain circumstances beyond their control, the students may be eligible to take an authorized leave from studies of up to a maximum of 150 days, and still be considered actively pursuing studies during the approved period.

Any leave taken from a program of study at Greystone College is subject to approval by the Director, Greystone College Programs.

It counts as authorized leave if:

Students cannot work on or off campus during an authorized leave from study, even if their study permit says they are allowed to work in Canada.

Students are also responsible for ensuring and planning for permit extensions (Study Permit or Work Permit) that may be necessary because of the authorized leave. Any costs associated with these extensions are the sole responsibility of the student.

Students approved for the authorized leave are not required to inform the Immigration, Refugees, and Citizenship Canada (IRCC), but must retain a confirmation of authorized leave approval for their records. In accordance with applicable regulations, the Government of Canada officers may request evidence of compliance from the student or the College.

Procedure

1. The student is required to submit a written request for authorized leave to the Director, Greystone College Programs and attach a documented proof regarding the reason for their request.
2. The Director, Greystone College Programs will contact the student if more information is needed and notify the student and Student Services Department of the decision.
3. Upon approval of students’ request, the Student Services Department will ensure that the authorized leave is processed, necessary documentation completed, and student informed of the new program end date and new start dates for any courses missed or postponed.
4. All documents and supporting evidence related to the authorized leave request will be kept on student’s file.
5. The Student Services Department shall be responsible for reporting all changes to an international student’s status to the IRCC (i.e., Designated Learning Institution (DLI) compliance reporting).

Should the student request an authorized leave during the work experience placement, the approval will be subject to additional permissions from the employer and the Co-op department. Where possible, the student must make up lost time during the absence by rearranging the work schedule with the employer.

References:

Study Permit Conditions

Immigration and Refugee Protection Regulations SOR-2002-227

The purpose of this policy is to create a safe, respectful, and inclusive learning and working environments for all students, staff, and faculty at Greystone College. This policy outlines the institution’s commitment to preventing bullying, harassment, and discrimination and provides clear guidelines for reporting, addressing, and resolving complaints of such behavior.

This policy applies to all students, staff, faculty, and visitors at Greystone College, in academic, social, and professional settings. The policy also extends to all institutional-related activities, including events, programs, and virtual environments.

Definitions

Commitment to Inclusion

Greystone College is committed to promoting an inclusive and respectful culture that values diversity and ensures that all individuals, regardless of their identity or background, feel welcomed and respected. The institution fosters an environment where bullying, harassment, and discrimination are not tolerated and encourages all members of the campus community to engage in positive, inclusive behaviors.

Prevention and Education

The institution will provide ongoing education and training for all students, staff, and faculty on:

This training will be available during orientation for new students and employees and will be regularly updated to address emerging issues related to inclusion and respectful conduct.

Reporting Complaints

Students, staff, and faculty who experience or witness bullying, harassment, or discrimination are encouraged to report these incidents immediately. Reports shall be made the Director, Greystone College Programs, Vancouver, either in writing or through an in-person meeting. If this individual is absent or named in the complaint, the student shall direct the complaint to the Program Manager.
The institution assures that all complaints will be treated with confidentiality and sensitivity. Retaliation against any individual for making a complaint or participating in an investigation is strictly prohibited.

Process for Resolving Complaints

Upon receipt of a complaint, the institution will take the following steps:

Contact Information

Support for Affected Individuals

Students who experience bullying, harassment, or discrimination will be provided with access to support services. These services are available through:

Accountability and Responsibility

All members of the institution, including students, staff, and faculty, are responsible for upholding the principles of this policy and contributing to a respectful and inclusive community. This includes:

Enforcement and Disciplinary Action

Violations of this policy may result in disciplinary actions, up to and including suspension or expulsion for students, and termination for staff or faculty, depending on the severity of the incident. Disciplinary actions will be determined based on the nature of the behavior, the results of any investigation, and in accordance with institutional policies.

Review and Continuous Improvement

This policy will be reviewed on an annual basis and updated as needed to reflect changes in legal requirements, emerging best practices, and feedback from the campus community. The institution is committed to continuously improving its efforts to prevent and respond to bullying, harassment, and discrimination, and to promoting an inclusive and respectful environment.

This policy outlines the formal process for receiving and resolving complaints from students at Greystone College. It aims to address complaints related to academic and administrative matters, student support services, misinformation from education agents, harassment, and discrimination. The institution is committed to ensuring a transparent, fair, and accessible process that supports students in resolving concerns and disputes in a timely manner.

This policy applies to all students enrolled at Greystone College and covers complaints related to:

Process for Raising Concerns and Complaints

Students who wish to raise a concern or file a complaint should follow the steps outlined below:

Harassment, Discrimination, and Bullying Complaints

In cases involving harassment, discrimination, or bullying based on any of the protected grounds outlined in the BC Human Rights Code (e.g., age, race, gender identity, disability, etc.), the following process will be followed:

Contact Information

Tracking and Reviewing Complaints

The institution will maintain a central record of all complaints received, including information related to harassment, discrimination, and bullying. The institution will:

Confidentiality and Protection Against Retaliation

All complaints will be handled with the utmost confidentiality. The institution will make every effort to protect the identity of individuals involved, including the complainant, respondent, and any witnesses. Retaliation against any student for filing a complaint or participating in an investigation is strictly prohibited and will result in disciplinary action.

Access to Information

Information about this complaint resolution process is readily available to all students on the institution's website and through other communication channels. The institution will ensure that students are informed of this process during new student orientation.

Ongoing Improvement

The institution is committed to continuous improvement and will regularly review and update this policy to ensure its effectiveness in addressing the needs of international students. Feedback from students will be solicited and used to enhance the complaint resolution process, making it more responsive to student concerns.

This policy outlines the procedures and resources in place to effectively manage critical incidents and crisis situations affecting students, staff, faculty, and visitors at Greystone College. The goal is to provide timely, coordinated, and appropriate responses to emergencies, ensuring that all individuals, especially international students, receive the necessary support during such events. This policy also includes the process for managing crises and critical incidents, designating specific staff members for leadership in these situations.

This policy applies to all students, staff, faculty, and visitors on or off-campus. It includes the process for reporting critical incidents and outlines the resources available to students during crises.

Policy

The safety and well-being of our students, staff, and visitors are our top priority. Greystone College is committed to providing the necessary support and resources for individuals facing critical incidents, particularly students who may need additional assistance. We aim to create a safe, supportive, and responsive environment for all.

Types of Critical Incidents

Critical incidents may include, but are not limited to:

Reporting Critical Incidents

Students, staff, and faculty are encouraged to report any critical incident immediately to designated staff. Incidents can be reported through multiple channels, including:

International students should be aware that language support may be available in cases where communication is difficult. All contact information will be provided during the new student orientation and will be accessible on our website and through various communication platforms (emails, social media, etc.).

Critical Incident Response Team (CIRT)

In the event of a critical incident, the College will activate a Critical Incident Response Team (CIRT). This team will be responsible for managing the crisis, assessing the situation, and implementing the appropriate response. The CIRT will include:

The primary and alternate CIRT members will lead the crisis response and serve as the main points of contact for the incident.

Roles and Responsibilities of the Critical Incident Response Team (CIRT)

Contact Information

Crisis Response and Support

The institution is committed to providing a comprehensive response to students in crisis. This includes:

Crisis Communication Plan

In a crisis, clear and effective communication is essential. The College will ensure that:

Trauma-Informed Approach

Our response will always be trauma-informed, recognizing the lasting impact of trauma on an individual’s mental and emotional well-being. We will create an environment of healing and recovery, ensuring that any response and support provided does not inadvertently re-traumatize the individual. This includes providing appropriate services tailored to the specific needs of the affected person.

Support for International Students

International students may face unique challenges during a crisis due to language barriers, cultural differences, or separation from family and community. To ensure they receive the support they need, the institution will:

Awareness and Access to Policy

This policy is publicly available on the institution’s website and is accessible to all students, staff, faculty, and visitors. Students are encouraged to familiarize themselves with this policy and know how to report and respond to critical incidents.

Ongoing Training and Improvement

To ensure an effective and compassionate response to all critical incidents, the institution will provide regular training for staff, including how to recognize and support students in crisis, and will review and update the crisis management processes as needed.
Additionally, crisis response drills will be conducted periodically to test the effectiveness of the Critical Incident Response Team and the broader emergency management plan. This will allow the College to adapt to emerging challenges and improve crisis response strategies.

All assignments and final course grades may be appealed by individual students, as per the procedure outlined in this policy.

Procedure

1. If a student disagrees with a grade received and can provide evidence that a higher grade is warranted, they should first discuss with their course instructor, no later than five (5) business days after receiving the grade. The instructor will verify the grade to ensure that no error has been made and, if warranted, assign a different grade. All reasonable steps should be taken by the student to resolve a grade dispute with the instructor before pursuing the formal appeal process as follows:
   1. If the matter remains unresolved, the student shall submit a request for grade appeal in writing to the Director, Greystone College Programs, along with any evidence supporting the reasons for the appeal. The student must submit this formal written appeal request within five (5) business days of the student’s discussion with the instructor. In no cases will a formal appeal request be accepted beyond ten (10) business days after the receipt of the grade.
   2. The Director, Greystone College Programs will obtain a copy of the assignment or exam in question from the instructor. The evidence will be carefully examined and another instructor within the same program will be assigned to re-grade the assignment or exam. If the student achieves a higher grade on re-assessment, the higher grade will be assigned to the student. If the student achieves a lower grade on re-assessment, the original grade will be retained. The new grade will be considered final and cannot be appealed.
   3. The Director, Greystone College Programs will provide a student with the decision within five (5) business days of the appeal.
2. In the case of a final grade appeal for the entire course, the Director, Greystone College Programs will obtain the complete student file containing all course assessments. The evidence will be carefully examined and another instructor within the same program will be assigned to re-grade the assignments or exam. If a student achieves a higher grade on re-assessment, the higher grade will be assigned to the student. If the student achieves a lower grade on re-assessment, the original grade will be retained. The new grade will be considered final and cannot be appealed.
   
   The decision on the grade appeal for the entire course will be provided to the student in writing within fifteen (15) business days after receiving the student’s appeal.

This policy is applicable to Greystone College Montreal only.

Graduation Policy (Greystone College Montreal)

The College makes every effort to ensure that all equipment and facilities are properly maintained, and that all required safety equipment is in working order. Any concerns or issues regarding health and safety must be reported to a senior campus administrator, such as the Student Services Manager.

RESPONSIBILITIES AND PROCEDURES

All accidents, incidents, injuries, potential safety hazards, safety suggestions, and other health and safety-related issues must be reported to the senior campus administrator, such as the Student Services Manager.

In case of an injury, outside emergency response agencies (911) should be contacted when required. If the injury does not require immediate medical attention, a report must still be completed in case medical treatment is needed at a later time and to ensure that any existing safety hazards are corrected.

Any individual who requires first aid assistance should inform the senior campus administrator. In the event of a medical emergency that poses an imminent danger, call 911 first and then notify the senior campus administrator.

Greystone College offers free counseling through a third-party provider to support international students. For more details, students may contact Student Services or refer to Student Connect (student portal).

Greystone College is committed to providing equal educational opportunities to all students, including those with disabilities. In addition, it is committed to addressing the physical, systemic, technological, and attitudinal barriers that can limit the inclusion of students with disabilities.

Greystone College undertakes the responsibility to ensure that all students with disabilities obtain services and/or accommodations related to their needs. As such, the College has established Student Services as the department responsible for carrying out these services. While Student Services is responsible for implementing these services on the College’s behalf, this responsibility is shared by the entire Greystone community including faculty, staff, administration, and students. All parties have specific responsibilities to ensure this mission is met.

Greystone College is committed to maintaining the highest standards of academic honesty and integrity, which are essential for fostering a culture of trust, respect, and intellectual growth within our community.

In line with these principles, our Plagiarism and Academic Honesty Policy serves as a guiding framework to ensure that all members of our college community, including students, faculty, and staff, understand their responsibilities and obligations regarding originality, attribution, and ethical conduct in academic endeavors.

DEFINITION OF PLAGIARISM

Plagiarism is the act of presenting, whether intentionally or unintentionally, someone else's words or ideas as one's own without proper attribution in any educational context. This encompasses copying from published sources, utilizing internet materials without acknowledgment, or passing off another student's work as original.

Deliberate plagiarism is considered a serious offense and may result in failing the course. It is imperative to cite all external sources used in academic work according to the format specified by the instructor.

Self-plagiarism occurs when a student submits previously completed work, for which they have already received a grade in another course. In any Greystone College program or course, self-plagiarism is not allowed.

Greystone College provides education and training to students on the importance of academic integrity, proper citation practices, and the consequences of plagiarism.

The instructors may utilize plagiarism detection software to review student submissions for originality.

USE OF ARTIFICIAL INTELLIGENCE (AI)

Artificial Intelligence (AI) tools offer invaluable support in various aspects of academic work, from conducting research and data analysis to generating insights and enhancing creativity.

If the instructor does not allow the use of ChatGPT and/or similar generative AI tools to complete the assignments or projects, then utilizing these tools would constitute academic misconduct.

Conversely, if the instructor allows their use, it is imperative for instructors to outline the limitations and expectations for acknowledgment, ensuring that students adhere to these guidelines.

However, if the instructor has not addressed the use of such tools, it is likely considered prohibited under the umbrella of unauthorized means to complete coursework.

Students should not assume that all available technologies are permissible and should seek clarification from their instructor if unsure about the permissibility of AI tools or any other tool.

CONSEQUENCES OF PLAGIARISM OR ACADEMIC DISHONESTY

REFERENCES

ChatGPT Q&A - Academic Integrity at UBC. (2023, September 18). Academic Integrity at UBC.
https://academicintegrity.ubc.ca/chatgpt-faq/

University of Manitoba - Academic Integrity. (n.d.). University of Manitoba. https://umanitoba.ca/student-supports/academic-supports/academic-integrity

Using Generative AI. (n.d.). https://www.sfu.ca/students/enrolment-services/academic-integrity/using-generative-ai.html

The author generated this document in part with ChatGPT 3.5, a language- or image-generation model. Upon generating the draft, the author reviewed, edited, and revised it to their own liking and takes ultimate responsibility for the content of this document. Sharing & Publication Policy (openai.com)

While on the premises, in an online environment, or during activities or events hosted by Greystone College, the following behaviors are prohibited:

Procedure

If under any circumstances, a prohibited activity occurs, the following outlines the procedure for reporting, addressing, and remedying the activity:

Greystone College’s Sexual Violence & Misconduct policy defines sexual violence and misconduct and outlines training, reporting, investigative, and disciplinary responses to complaints and reports made by students, staff or faculty about incidents that take place on campus, at Greystone College events, or that involve the Greystone College community.

Our full sexual violence and misconduct policies can be reviewed under the following links:

Greystone College Montréal Sexual Violence Policy

Greystone College Toronto Sexual Violence Policy

Greystone College Vancouver Sexual Misconduct Policy

Greystone College is committed to taking all reasonable measures to support students in successfully completing their programs. Within this framework, the College strives to ensure that all students are treated fairly and equitably.

Students who fail to uphold the academic and ethical standards of the College—both for themselves and in their interactions with others—may face disciplinary action, up to and including dismissal. While the College generally seeks to resolve issues through progressive steps such as verbal and written warnings or suspension, dismissal may be applied when necessary.

If Greystone College determines that the integrity, safety, or wellbeing of its community—including students, staff, clients, and visitors—is at risk, dismissal may be enforced at any stage, at the College’s discretion.

Grounds for Dismissal / Student Code of Conduct

Greystone College may dismiss a student from a program on any of the grounds listed below. While the list is not exhaustive, it aims to give students an understanding of behaviors warranting disciplinary action. Specific examples of unacceptable behavior are included; however, students should be aware that their behavior may still be against the Code of Conduct even if it is not on the list.

The grounds for dismissal include engaging in, attempting to engage in, or assisting others to engage in any of the actions described below:

Academic Dishonesty

References:

Student Complaint Procedure (Toronto)

Dispute Resolution Policy (Vancouver)

Greystone College is committed to taking all reasonable measures to support students in successfully completing their programs. Within this framework, the College strives to ensure that all students are treated fairly and equitably.

Students who fail to uphold the academic and ethical standards of the College—both for themselves and in their interactions with others—may face disciplinary action, up to and including expulsion. While the College generally seeks to resolve issues through progressive steps such as verbal and written warnings or suspension, expulsion may be applied when necessary.

If Greystone College determines that the integrity, safety, or wellbeing of its community—including students, staff, clients, and visitors—is at risk, expulsion may be enforced at any stage, at the College’s discretion.

Grounds for Expulsion / Student Code of Conduct

Greystone College may expel a student from a program on any of the grounds listed below. While the list is not exhaustive, it aims to give students an understanding of behaviors warranting disciplinary action. Specific examples of unacceptable behavior are included; however, students should be aware that their behavior may still be against the Code of Conduct even if it is not on the list.

The grounds for expulsion include engaging in, attempting to engage in, or assisting others to engage in any of the actions described below:

Academic Dishonesty

References:

Student Statement of Rights (Vancouver)

Greystone College shall refund tuition and other fees paid under an enrolment contract according to the refund circumstances and regulations local to each Greystone College campus, as detailed below. Each campus refund policies and procedures are set by their relevant provincial governing body.

Tuition Refund Procedure

This policy applies to all co-op and practicum programs, except TESOL programs. The practicum policy for TESOL programs is dictated by separate governing bodies and is not outlined in this document.

Policy

A work experience (WE) is part of a program in which a student applies and practices skills and knowledge learned in the program in a work-place setting. It is provided by a host organization in a formal agreement with the institution. The work performed by the student must be relevant to the learning objectives of the program. The student must be supervised by a person who is employed or retained by the host organization and who is qualified in a career occupation relevant to the program the student is taking.

Definitions

Co-operative Placement (Co-op)means a type of work experience component that consists of not more than 50% of the total hours of the program. Co-op placements for Greystone College Vancouver programs are paid, while for Greystone College Toronto programs, they may be either paid or unpaid.

Practicum Work Placement: Currently, practicum placements apply only to the Attestation of College Studies, International Business Management in Montréal. Practicum placements are unpaid. 

Number of Hours for Work Experience

The length of the work experience component varies according to the program of study. The following tables highlight the required hours for the various programs at the Vancouver, Toronto, and Montreal campuses.

VANCOUVER PROGRAMS

BUSINESS PROGRAMS

CUSTOMER SERVICE/HOSPITALITY PROGRAMS

DIGITAL MARKETING PROGRAMS

TECH PROGRAMS

TORONTO PROGRAMS

BUSINESS PROGRAMS

HOSPITALITY PROGRAMS

DIGITAL MARKETING PROGRAMS

MONTRÉAL PROGRAMS

BUSINESS PROGRAMS

DIGITAL MARKETING PROGRAMS

DURING THE FIRST MONTH OF STUDIES

1. Co-op Orientation: The Co-op Department will host an orientation session within the first week of the program. This session will cover the work experience objectives, placement process, performance expectations, and reporting procedures. Students will also be introduced to the required administrative forms. The orientation aims to equip students with the essential information and resources needed to succeed during their work experience.
2. Workplace Skills and Tools Course: Each program begins with a Workplace Skills and Tools course that prepares students for the Canadian workplace. The course covers essential skills such as communication, teamwork, and time management, while also providing support in preparing resumes and cover letters that meet industry standards. Students will have the chance to practice job interviews to build confidence. This foundational training ensures that once a placement is secured, the students are well-prepared to succeed and make the most of their work experience.
3. One-on–one Meetings with a Co-op Advisor: Each student will be assigned a dedicated Co-op Advisor who will provide guidance and support throughout the entire work experience term, from start to finish. Students will be invited to meet with their assigned Advisor early in the process to discuss their career interests, skills, and suitability for various work experience opportunities.

REQUREMENTS FOR PARTICIPATION IN THE WORK EXPERIENCE COMPONENT

To participate in the work experience component, students must meet the following requirements:

1. Completion of Required Academic Courses: Students must have successfully completed all required academic courses. Exceptions may be considered under extenuating circumstances at the discretion of the Director, Greystone College Programs.
2. Submission of a Canadian-Standard Resume: A resume that meets Canadian standards must be submitted at least two months before the scheduled start date of the work experience.
3. Full Payment of Tuition & Fees: Tuition & fees must be paid in full prior to the commencement of the work experience.
4. Valid Study and Co-op Work Permits: The student must hold a valid Study Permit and a Co-op Work Permit that cover the entire duration of the program.
5. No Authorized Leave: If the student is on an authorized leave, they will not be eligible to begin the co-op work experience until they return to their studies.

ACTIONS TO TAKE TO COMMENCE WORK EXPERIENCE PLACEMENT

1. About two months before the Co-op start date, the Co-op Advisor will email the student to discuss the upcoming placement. Prior to this meeting, students must submit an updated resume to help the Advisor review their qualifications and skills, ensuring a focused and productive discussion on potential placements.
2. The Co-op Advisor will collaborate with various host organizations to identify suitable placements for students. Once a match is found, the Advisor will arrange an interview between the student and the host to assess the fit for the role and allow the student to demonstrate their qualifications.
3. The Co-op host has the right to accept or decline a student for placement. Students should thoroughly prepare for the interview by reviewing job requirements, researching the company, and practicing common interview questions. If needed, they can contact their Co-op Advisor for support with interview techniques and professional presentation. Proper preparation will enhance students' chances of making a strong impression and securing the placement.
4. Students may actively seek their own placements; in such cases, the College will ensure that the placement complies with the Ministry’s work experience standards.
5. Greystone College is not expected to accommodate a student who refuses, for no valid reason, a work experience placement that meets the Ministry’s work experience standards.
6. Once the student is accepted for placement, the Co-op Advisor will directly coordinate with the host organization to confirm the official start date and prepare the Work Experience Agreement.
7. The Work Experience Agreement, outlining the terms, role, responsibilities, and duration of the placement, will be signed by the College, host organization, and student. Once signed by the student and host, it must be promptly submitted to the Co-op Advisor. A copy of the signed agreement will be provided to the student before the placement begins.

MONITORING AND EVALUATION OF STUDENT DURING WORK EXPERIENCE

The Co-op Advisor will ensure monitoring of the student during the work experience placement, including reviewing whether the student is attending and meeting the learning objectives of the program.

Monthly Monitoring and Attendance Report

1. During the work experience, the student must submit a Monthly Monitoring Report through the Learning Management System (Moodle). The Attendance Record must be submitted at the end of each week.
2. The Co-op Advisors will thoroughly review each report to ensure that the student is meeting the program's requirements and learning objectives.
3. If any issues or concerns are raised from the reports, the Co-op Advisor will promptly address them, offering guidance and support as needed to resolve any difficulties and ensure the student’s success in the placement.

Regular Feedback on Performance

1. A qualified supervisor will regularly provide constructive feedback to the student regarding their performance, focusing on the program's learning objectives and the specific activities outlined in the work experience agreement.
2. This feedback will be given in a timely manner to help the student track their progress and understand areas of strength as well as areas for improvement.
3. The supervisor will ensure that feedback is offered consistently throughout the placement, reinforcing key learning points and addressing any performance issues promptly.
4. This ongoing communication is essential for the student's development, allowing them to adjust and refine their skills as needed to meet the expectations of the placement and the program.

Written Evaluations

1. Students will receive at least two written evaluations during their work experience: one midway through the placement and another at the end.
2. The midway evaluation allows both the student and the host to assess progress, address any challenges, and make any necessary adjustments to ensure that the student is on track to meet the program’s learning objectives.
3. The final evaluation, completed at the end of the placement, provides a comprehensive assessment of the student's overall performance, achievements, and areas for further development.
4. These evaluations offer essential feedback that helps the student reflect on their experience and prepares them for future career opportunities.
5. The evaluations, which will be conducted by the student's direct supervisor, must be submitted by the host organization directly to the Co-op Advisor.

WORK EXPERIENCE COMPLETION REQUIREMENTS 

1. The work experience is deemed complete once all required hours have been successfully fulfilled and all necessary paperwork has been completed and submitted to the Co-op Advisor.
2. This includes submitting any evaluations, reports, and forms that are necessary for documenting the student’s progress and performance throughout the placement.
3. Once the Co-op Advisor has reviewed and confirmed that all requirements have been met, the student will be eligible to graduate and work experience will be officially considered complete.
4. This process ensures that the student has fulfilled all the necessary criteria for successful completion of the program and is ready to move forward with their academic and professional development.