Job Location: 

The Academic Coordinator is responsible for overseeing all aspects of the following:

  • Teacher management and development
  • Student assistance in achieving academic goals.
  • Record keeping on student and teacher performance, program implementation and administrative systems
  • Program implementation and feedback
  • Compliance with the ELICOS regulations, the National Code and ESOS Act requirements
Job Duties: 

The Academic Coordinator is responsible for assisting the Director of Studies to oversee the above, which includes:


  • Helping the Director of Studies to implement new and updated programs and curriculum
  • Providing information and guidance to teachers and students
  • Ensuring full compliance with ELICOS regulations, the National Code and ESOS Act requirements
  • Working with program directors in Sydney and at other centres to ensure consistent delivery
  • Providing teaching support, knowledge and expertise to novice and experienced teachers to facilitate excellence in teaching standards

Human Resources:

  • Assisting with the hiring, induction and training of new teachers
  • Assisting in the organization of professional development programs, including taking an active role in the delivery of Professional Development Sessions
  • Supervising the program coordinators, Head Teachers, and teachers
  • Participating in the ILSC group’s HR development initiatives


  • Assisting with all aspects of day-to-day program administration including: Intake activities and session preparations, creating and maintaining accurate class and attendance records, student communication and notices, student progress reports and teacher resources and texts
  • Assisting with all aspects of day-to-day teacher administration including: keeping track of sick days / vacations, surveys, scheduling, teacher communication and notices, class assignments; maintaining staff files and assisting the Director of Studies with teacher performance management
  • Covering the Relief Line 2-3 days per week
  • Ensuring that all relief teachers are well set-up and prepared for their classes (including preparing lessons for them when necessary) with the assistance of the Head Teachers
  • Being available to help and support them, above all before the start of T1 classes
  • Assisting with all aspects of day-to-day student administration including: testing for class and level placement, class changes, attendance and progress reports and class surveys, and student counselling
  • Communicating with students and administrative staff on students’ academic performance, including academic counselling, attendance issues and visa requirements
  • Running six monthly student focus groups, including recording and reporting on feedback, and developing actions from the focus groups


  • Actively upholding Mission and Vision: Develop and cascade the organization’s  strategy and mission statement to all administrative staff and faculty, and ensure that the ILSC mission is well-supported at the campus level
  • Facilitate excellent communication amongst teachers to maintain a supportive, proactive teaching environment
  • Lead and participate in CSR initiatives
  • Develop, foster and instill the ILSC philosophy with new and current staff
  • Consistently conduct oneself in a professional manner.  A warm, friendly and supportive approach towards the internal and external clients of ILSC is needed so that each student / staff is made to feel cared for and welcomed
  • Enforcement of the “English Only” policy
  • Maintenance of a safe, tidy and organized work area
  • Participation in public relations events
  • Willing to support other ILSC staff with duties outside of the specified job description when needed
Essential Qualifications, Skills, and Attributes: 


Level of Education Required: 

  • Bachelor degree (Masters’ Degree preferred)
  • Teaching English as a Second Language (TESL) qualifications

Specialized Education desired in addition to above:

  • Having learnt another language in a foreign environment
  • Fluency in other languages
  • Excellent computer knowledge
  • Customer-service knowledge
  • First Aid Certificate

Work Experience Required

  • Minimum 1-2 years’ experience in an academic management role
  • Minimum 5-6 years’ Teaching English as a Second Language
  • Teaching adults
  • Teaching academic classes such as Cambridge and IELTS
  • Curriculum development
  • Good Knowledge of Microsoft Office
  • Customer service experience
  • Valid work visa for Australia required


  • Adheres to an appropriate and effective set of core values and beliefs
  • Able to maintain composure and professional behavior at all times
  • Able to communicate effectively, both orally and in writing
  • Able to teach any level, class or course, often at short notice
  • Able to plan strategically for short- and long-term goals
  • Able to manage vision and purpose
  • Able to manage time, competing tasks, and systems
  • Able to hire, motivate and train staff
  • Able to develop team spirit
  • Able to plan, organize, set priorities, and work to deadlines in a busy environment
  • Able to manage conflict
  • Able to make quality decisions on a timely basis
  • Able to multi-task
  • Demonstrates effective and varied presentation skills
  • Patient, empathetic and approachable
  • Reliable, honest and trustworthy
  • Has career ambition, is committed to and actively works to continuously improve   himself / herself
Contact Information: 

Application deadline for this position is Sunday 18 January 2018. Successful applicants will be contacted for an interview.  Please submit CV and Cover Letter to lisa.cairns[at][dot]au

Additional Information: 

Why work with us?

ILSC fosters an adaptive, collaborative and supportive community where talented staff engage and connect to bring to life our vision and mission.

ILSC’s Core Values

We collaborate & learn: The ILSC community collaborates together and learns from one another, both locally and globally.

We inspire & transform: We deliver academic excellence, we inspire growth and we transform lives.

We respect & celebrate: We respect one another and celebrate our diversity, creativity and a job well done.

About ILSC

ILSC Education Group is an award winning global educator that delivers quality educational programs using a dynamic approach that responds to student interests. Our largest and longest running division, ILSC Language Schools, has been offering language training programs to International students from more than 100 countries since 1991. Wealso offer a range of programs through our Colleges, Corporate Training, and Continuing Education divisions. Since opening its first school in Vancouver, BC, Canada, ILSC has become a world leader in language and career training, and has grown to include 9 incredible locations around the world, in Vancouver, Toronto and Montréal, Canada; San Francisco and New York, USA; New Delhi, India; and Brisbane, Sydney, and Melbourne, Australia.

Our mission is to keep developing ILSC as one of the finest schools for language and career education where people have excellent and transformative learning and living